If you’ve recently upgraded to Outlook 2016 you may have noticed attachments are handled a little differently. Referred to as “Modern Attachments”, this new and improved way of dealing with attachments adds extra functionality that not only makes it easier to share your files but also allows you to collaborate and set permissions. Also with the addition of cloud integration, within Outlook 2016 you will be able to utilise service such as OneDrive and SharePoint.
The first major change to Outlook 2016 is the addition of “Recent Items”. You’ll notice this straight away when attaching files. Instead of being presented with a prompt box to search for and insert your chosen file, you’ll see a list of the most recent files you’ve been working on. Obviously this is not a ground-breaking new feature but if you’d like to share a file with someone, the chances are that it’s one you’ve recently been working on. This intuitive feature removes the hassle of having to needlessly look through your files every time you want to attach a document, especially if it’s a file you’ve recently saved.
The standard way to attach files that everyone has become accustomed to within older versions of Outlook still exists – just tucked away under the “Browse This PC” option. However the main feature and probably the most beneficial addition to Outlook is the new “Browse Web Locations” option, utilising cloud storage, this allows you to “attach” files from OneDrive, OneDrive for Business and SharePoint. This not only opens up how you can share your files but also how you can control the permissions of any given file and limit what type of access you’d like the recipient to have– either View only or Edit permissions.